Organization structure

How ANAFE is Organized

In 1999 ANAFE adopted a regional structure, effectively decentralizing network decision-making, implementation, monitoring and control. This also enhanced grassroots ownership and management, sustainability, flexibility, and efficiency of the network. Thus, the network has four regional chapters one each in Eastern and Central Africa (ECA), African Humid Tropics (AHT), Southern Africa (SA) and the Sahel.

Structure and Management

General Meeting of members
A General Meeting of members (GM) is held once every four years to review progress made, provide policy direction, and define long-term strategies. The GM also elects the Board Chair and Vice-Chair. The overall structure and modus operandi of the network is also decided by the GM. Currently, the network has four regional chapters known as RAFTs – Regional Agricultural Forum for Training which report directly to the Board and the latter to the General Meeting.

In electing the chair and vice chair, members of ANAFE take into consideration gender and the linguistic and cultural diversity in its membership. The Chair presides over all Board and General Meetings. S/he has the ultimate responsibility concerning the development of the network. In the absence of the Chair, the Vice-Chair takes on these duties and responsibilities. The GM has the final decision on membership and membership fees.

RAFTs –Regional Agricultural Forum for Training
ANAFE has established four RAFTs:

  1.  

All member institutions in a region constitute a RAFT. ANAFE members in each region meet once every two years. They elect their Chair and five RAFT Committee members. The RAFT Chair, who may be elected directly by regional members or by and from the elected members of RAFT Committee, automatically becomes a member of the ANAFE Board. The regional meetings interpret ANAFE Board policies and decisions in the context of regional needs and priorities. They are semi autonomous, and at liberty to self-organize in a manner that promotes effectiveness and efficiency. The responsibilities of RAFTs include;

  1. Interpreting the policies on ANAFE for the region
  2. Monitoring agricultural capacity in the region; and developing and implementing responsive strategies, plans and activities
  3. Developing and implementing collaborative education and training activities among members of ANAFE
  4. Leading initiatives to develop, review and test teaching materials, methods and tools
  5. Collating, organizing and making accessible, training and educational materials with agro-ecozonal focus
  6. Sensitizing educational systems and organizing regional forums such as colloquia geared at strengthening agricultural and natural resources education
  7. Coordinating link efforts and activities among education, research and extension institutions and facilitating links with partners outside the region
  8. Catalyzing the evolution of pools of expertise to address various aspects of agricultural education and training, and to develop and share databases on the same
  9. Supporting the formation of national chapters of ANAFE known as NAFTs – National Agricultural Forum for Training. The latter comprise the members of ANAFE in the country and are designed and managed according to national needs. They report directly to RAFTs. RAFTs and NAFTs have interactive reporting systems, and share minutes of meetings, activity plans and other documents. Further, at least one RAFT committee member should be invited as an observer at NAFT committee meetings. Also the NAFT chair sits in RAFT committee meetings when such committee meetings are taking place in that particular NAFT country.

The Board

The overall responsibility for managing the network is vested in the Board, which comprises:

  1. A Chair, elected by the General Meeting of members
  2. A Vice-Chair, also elected by the General Meeting of members
  3. Two RAFT members from each region, of whom one must be the RAFT Chair elected by the region as explained above
  4. The ANAFE Executive Secretary (ex-officio secretary to the Board and General Meeting)

The current Board Members for ANAFE are shown in the following Table: 

The Board appoints a Network Executive Secretary and a Network Manager on a competitive basis for a period of five years, renewable once. The Executive Secretary with the help of the Network Manager are responsible for the day to day management of activities of the network.

The Board meets at least once every year to:

  • Review the goals and strategies of ANAFE
  • Prioritize activities of ANAFE
  • Receive and approve the annual programme of work and budget developed by the Executive Secretary from RAFT submissions
  • Guide RAFTs on network management and reporting
  • Provide strategies for supporting ANAFE activities in the regions and budget allocation
  • Receive and approve reports from the Executive Secretary and from the regions
  • Approve project reports to donors and evaluations

Executive Secretary

The Executive Secretary is based at ICRAF. S/he is responsible for the overall management of the network and provides liaison with donors. S/he will be assisted by the Network Manager and also by Senior Education Fellows as the volume of work may demand. The duties of the Executive Secretary include:

  1. Developing and reviewing the strategy for managing ANAFE for maximum effectiveness
  2. Maintaining ANAFE liaison with national research institutions and CGIAR centres , donors and other relevant organizations and/or networks
  3. Developing projects to secure resources for the management of the network.
  4. Providing direct technical and resource support to RAFT initiatives
  5. Producing and distributing publications and reports on ANAFE activities, including the network newsletter
  6. Facilitating inter-regional communication and collaboration
  7. Maintaining up to date records of ANAFE and databases
  8. Backstopping and monitoring regional activities
  9. Analyzing and producing continental synthesis of ANAFE activities
  10. Carrying out any other tasks as may be assigned by the Board

Principles and Mechanisms

ANAFE activities are implemented within existing institutional frameworks, in a collaborative mode and on cost-sharing principles accepted by participating institutions. Within this context, ANAFE promotes contacts and collaboration among members in addressing their specific needs. The following specific mechanisms are agreed upon by ANAFE members.

Linking member institutions
Through thematic workshops, exchange of faculty, review of curricula and similar activities, ANAFE promotes and fosters contacts among educators in various agricultural and natural resources disciplines. The long-term objective is to build up sustainable collaboration especially in resource and experience sharing.

Linking training with research
ANAFE works in close collaboration with the existing agricultural research networks in Africa, and may expand this to global research institutions.

Linking with industry and extension
In its activities, ANAFE involves extension services and NGOs wherever possible. Forging linkages with extension is essential to enrich curricula with real world problems of farming communities.

South-South Collaboration
ANAFE exchanges experience with similar networks and initiatives in Africa, as well as Asia and Latin America. Experiences are shared through joint meetings between educators in ANAFE, Southeast Asian Network for Agroforestry Education (SEANAFE), Asia Pacific Agroforestry Network (APAN) and representatives in Latin America. ANAFE plays a role in the development of frameworks for education networks, for instance International Partnership on Forestry Education (IPFE) and Global Network on Agroforestry Education (GANAFE).

Sustainability through cost sharing
ANAFE activities are carried out on a cost-sharing basis between participating institutions (ANAFE members and others). Usually, activities are led by ANAFE member institutions, which contribute in cash or in kind towards the expenses. Other participants and donors may provide support also in kind or cash.

In furtherance of its objectives, ANAFE may exercise any or all the following powers, namely the power:

  1. To receive grants from any legal organization for the purpose of advancing the objectives of ANAFE
  2. To establish, maintain and operate information and other data centres for activities relevant to its objectives
  3. To sponsor or support working groups, conference, seminars and other meetings
  4. To enter into contracts or agreements with governments, with national, international, public and private organizations and agencies, with universities and with individuals
  5. To acquire and hold real property or any interest therein and alienate the same freely
  6. To institute legal proceedings in the country or countries of its establishment and elsewhere provided the country laws supersede any ANAFE legal provisions; and
  7. To do such other things as are conducive to carrying out of its objectives.